Managing multiple dormant companies
By DormantFile · Updated 31 March 2026
If you hold more than one dormant company — whether you are protecting company names, keeping shells for future projects, or acting as an accountant or company secretary — the admin burden multiplies. Each company has its own accounting reference date, its own deadlines, and its own filing history. Tracking all of this in a spreadsheet gets fragile fast.
DormantFile is built for exactly this situation. Here is how the tools work when you have several companies to manage.
If you want to spot-check the health of any company in your portfolio without signing in, our free Companies House audit gives you overdue filings, ECCTA status, and strike-off risk for a single company number — run it on each before importing them.
Dashboard overview
The dashboard shows every company in one place, sorted by the most urgent upcoming deadline. At a glance, you can see:
- Which companies have filings due soon
- Which have overdue filings that need immediate attention
- Which are up to date with nothing to do
Each company card shows the next deadline date and filing type (accounts or CT600), so you can scan the full portfolio in seconds rather than clicking into each company individually.
Calendar feed for deadline tracking
With multiple companies, keeping deadlines straight is critical. The calendar feed puts every deadline from every company into your calendar app as a single subscription. As companies file or new periods roll forward, the feed updates automatically.
This is especially useful if your companies have different accounting reference dates, which means deadlines are spread across the year rather than clustering around one date.
For a full breakdown of how deadlines work, see dormant company filing deadlines explained.
CSV export for record-keeping
You can export your company data and filing history as a CSV file from the dashboard. This is useful for:
- Keeping offline records for audit purposes
- Sharing a summary with co-directors or clients
- Importing into your own spreadsheet or accounting software
- Year-end reconciliation of which companies have filed and which have not
The export includes company details, filing periods, submission references, and current status.
Activity timeline for audit trail
Each company has an activity timeline that records every significant event — filings submitted, filings accepted or rejected, periods created, reminders sent. If you need to look back and check when something happened, the timeline provides a complete chronological record.
For accountants and company secretaries, this is particularly valuable. If a client asks when their accounts were filed, you can give them an exact date and time without searching through emails.
Agent mode for accountants
If you file on behalf of clients, DormantFile supports agent workflows. You can manage all your clients' dormant companies from a single account, file on their behalf, and generate filing receipts for their records.
The Multiple plan covers up to 10 companies for £39/year, and Portfolio covers up to 50 companies for £99/year. See pricing for details.
Staying on top of it all
The combination of dashboard visibility, calendar feed, and email reminders means deadlines should never catch you off guard, even across a large portfolio.
If you have companies where the accounts or CT600 were filed elsewhere — through an accountant, WebFiling, or another service — you can mark those periods as complete so they do not clutter your dashboard or trigger unnecessary reminders.
Key points
- The dashboard shows all companies sorted by most urgent deadline.
- The calendar feed includes deadlines for every company in a single subscription.
- CSV export provides offline records for audit, reconciliation, or sharing.
- The activity timeline gives a full chronological record of every filing event.
- Agent mode and portfolio pricing are designed for accountants managing client companies.
- For the overall compliance picture, see how to keep your dormant company compliant without an accountant.